Frequently Asked Questions
Does each chapter have to send someone? Who should it be? Yes, each chapter must send an official delegate. The chapter delegate will have a unique responsibility to share knowledge and resources from the conference with the rest of the chapter, so make sure you pick someone up to the challenge! The delegate is usually the chapter president. Another officer may attend in her/his place in the rare circumstance when the president cannot attend or if the travel cost for the president is extremely prohibitive. Each chapter is encouraged to send additional members and advisors as well _ the conference is a tremendous learning opportunity for all collegiate members! The deadline to register is May 15 annually, with registration opening on March 15. Mortar Board reserves the right to assess a $75 late fee to chapters whose delegate registers after May 15. Additional participants do not pay a late fee but are encouraged to register before July 6.
Do I have to pay to attend the conference? Mortar Board fully funds all lodging (double occupancy) and meal expenses throughout the conference for an official delegate. The registration fee for any additional collegiate participant is separate, and this cost covers double occupancy lodging and meals. All costs for travel to and from the conference should be paid by your chapter. Read more about getting to the conference in our travel resources section. A breakdown of fees for attending the conference is located in the conference prices section.
How can I complete my payment? All registration fees are due at the time of registration. Fees for single rooms or additional nights in the hotel should be added to your cart at the time of registration. When registering for the conference through our online registration form, you will be prompted to pay to complete your transaction. Make sure you have selected all necessary registration fees and single room options in your shopping cart before you check out.
How do I handle travel plans? Do I make my own plans? Mortar Board does not cover the cost of travel to and from the conference. Your chapter should cover the cost of your travel, and you will likely have some costs to cover personally (like baggage fees, light rail passes). You make your own travel arrangements. There are many resources you can employ to help secure funding for your travel. To find out more, check out our tips and suggestions in the travel resources section.
What are the dates? The conference starts on Saturday, August 5 and ends on Sunday, August 6.
Can many people from my chapter come? YES, many members from a chapter are welcome. Please note that the official delegate’s registration, lodging and meals are covered by Mortar Board, Inc. The fee for additional collegiate participants and advisors is separate. The fee for collegiate participants includes double-occupancy hotel accommodations, and advisors must book their own accommodations. Travel costs in all cases are the chapter's responsibility.
Do I need to rent a car or take a cab to get from the airport to the hotel? No, you do not need to rent a car. There are a variety of options for getting to the hotel from the airport. Please see our travel resources page for more details.
What should I wear? Saturday - Dress casually! Wear a T-shirt with your university or college name on it and nice shorts or slacks. Sunday - Feel free to dress casually and comfortably for the travel home. It’s a great day to wear the conference T-shirt you’ll receive on site. Please note, if you plan to spend any time on your own in the city, plan the appropriate attire for the climate.
What do I need to know? You should be aware of your chapter’s standing, which will be good if all your reports are in and fees are paid. Chapters that have not submitted all fees and forms will not be permitted to vote at the conference, one of the biggest responsibilities of the year! If you would like to inquire about your chapter's voting status, please call 800-989-6266 or email firstname.lastname@example.org. You should also try to familiarize yourself with Mortar Board as a national organization by browsing this website. Additionally, talk to former officers and your chapter advisor to learn about any issues, trends or challenges facing your chapter so you can determine what types of sessions to attend. Identifying areas where your chapter needs help or information (such as membership selection, publicity, service, etc.) can also help you determine the best sessions to help your chapter succeed. Official delegates have the power to vote at the conference to elect the student representative to the National Council, our Society’s governing body.
What should I bring? Fitness and swimming apparel if you are interested, your camera to take photos for your chapter website, a credit card as a deposit against any incidental charges that might be made to your hotel room, spending money for social outings and Mortar Board merchandise, and flight information and government-issued photo I.D.
How do I contact the Mortar Board National Office? Beginning the Thursday of conference week the Mortar Board National Office staff members will be out of the office and on site at the conference. All general questions regarding the conference may be sent to email@example.com. This email address will also be checked periodically during the conference.
I can't find my question here... Do you have a question not listed here? You can email the National Office at firstname.lastname@example.org with your question or call the National Office.