Mortarboard
Motar Board - National College Senior Honor Society
 

Frequently Asked Questions

DOES EACH CHAPTER HAVE TO SEND SOMEONE? WHO SHOULD IT BE?

Yes, each collegiate chapter must send an official delegate. The official delegate has a unique responsibility to share knowledge and resources from the conference with the rest of the chapter, so make sure you pick someone up to the challenge! The official delegate is usually the chapter president. Another officer may attend in her/his place in the rare circumstance when the president cannot attend or if the travel cost for the president is extremely prohibitive.

Each chapter is encouraged to send additional collegiate members and advisors as well, as it is a tremendous learning opportunity for the chapter.

WHAT IS THE REGISTRATION DEADLINE? LATE FEE?

The deadline for official delegates to register is May 15, although some chapters on a quarter system will have an extension. Mortar Board reserves the right to assess a $75 late fee to chapters whose official delegate registers after May 15.

Additional collegiate participants and advisors do not pay a late fee but are encouraged to register before July 6.

DO I HAVE TO PAY TO ATTEND THE CONFERENCE?

Mortar Board’s National Treasury fully funds two nights’ double-occupancy lodging, meals from Friday evening through Sunday morning and the program costs for official delegates.

The registration fee for an additional collegiate participant is $350, which covers two nights’ double-occupancy lodging, meals from Friday evening through Sunday morning and the program costs All costs for travel to and from the conference are paid by the chapter or the travelers themselves.

Alumni pay a registration fee as well.

HOW CAN I COMPLETE MY REGISTRATION PAYMENT?

Registration fees are due at the time of registration. Fees for single rooms or additional nights in the hotel should be added to your cart at the time of registration. When registering for the conference through our online registration form, you will be prompted to pay to complete your transaction. Make sure you have selected all necessary registration fees and single room options in your shopping cart before you check out.

WHO PAYS MY TRAVEL COSTS?

Collegiate chapters should provide travel funding for their delegate from their own treasuries and augment that with on-campus funding that they have secured to help support this leadership experience.

Additional participants and advisors should secure funding from their own resources or chapter treasuries. Keep in mind that many national volunteers fund their travel from their own resources.

Alumni make their own travel plans and cover their costs.

HOW DO I HANDLE TRAVEL PLANS? DO I MAKE MY OWN PLANS?

Mortar Board does not cover the cost of travel to and from the conference, and your chapter should cover the cost of your travel if you cannot use your own resources. You will make your own travel arrangements. There are many resources you can employ to help secure funding for your travel. To find out more, check out the travel section.

WHAT ARE THE DATES?

The 2019 conference starts on Friday, August 2 at 2 p.m. and ends on the afternoon of Sunday, August 4.

CAN MORE THAN ONE MEMBER FROM MY CHAPTER COME?

YES, many members from a chapter are welcome. Advisors are also encouraged to attend.

WHAT WILL I ACTUALLY DO AT THE CONFERENCE?

Get acquainted with fabulous collegiate and alumni members around the country—there will be 250 to 300 present.

Attend educational sessions to introduce you to Mortar Board’s special chapter operational expectations.

Observe the presentation of chapter awards throughout the conference.

Meet national leaders, especially your section coordinator—the volunteer who manages the chapters near yours.

Learn leadership tricks and tips to help you run your chapter and improve your own skills.

Cast a vote for student representative to National Council.

Take notes to brief your chapter when you return.

Be introduced to your Chapter Action Plan and start planning the upcoming year of leadership.

HOW SHOULD I PREPARE?

Secure your Chapter President’s Binder from the outgoing president and review it. The official delegate will bring this binder to the conference.

Familiarize yourself with Mortar Board as a national organization by browsing the website.

Read Mortar Board’s new member handbook.

Talk to former officers and your chapter advisors to learn about any issues, trends or challenges facing your chapter.

Talk to members who have been to conference in previous years.

Decide which break-out sessions you should attend to best prepare your chapter for success.

Read the Election Guide that describes the candidates running for student representative to National Council.

WHAT SHOULD I BRING?

All official delegates must bring their Chapter President’s Binder.

Government-issued photo ID

Credit card to use as a deposit for incidentals on your hotel room (If you have no incidentals, there will be no charge to your card)

Business casual attire for Saturday sessions and luncheon

Dressy clothing for the Candlelight Banquet on Saturday evening (cocktail attire/suit or jacket and slacks and tie)

College t-shirt or sweatshirt

Fitness apparel if you plan to work out.

HOW DO I CONTACT THE MORTAR BOARD NATIONAL OFFICE?

Beginning the Thursday of conference week the Mortar Board National Office staff members will be out of the office and on site at the conference. All general questions regarding the conference may be sent to conference@mortarboard.org. This email address will also be checked periodically during the conference.

I CAN'T FIND AN ANSWER HERE...

Email the National Office at conference@mortarboard.org or call the National Office at 614-488-4094.