Mortarboard
Motar Board - National College Senior Honor Society
 

Frequently Asked Questions

DOES EACH CHAPTER HAVE TO SEND SOMEONE? WHO SHOULD IT BE?

Yes, each chapter is required to send at least one member to conference as the official delegate representing the chapter, but additional members and advisors from each chapter are encouraged to register. The official delegate should be the chapter president (recommended) or another officer if the president is unable to attend. The MBNC offers unique learning opportunities for each type of member, so it’s highly recommended to send as many people from your chapter as possible.

WHAT IS THE REGISTRATION DEADLINE?WHAT HAPPENS IF I MISS THE DEADLINE TO REGISTER?

The deadline for official delegates to register is May 15, although some chapters on a quarter system will have an extension. Mortar Board reserves the right to assess a $75 late fee to chapters whose official delegate registers after May 15.

Additional collegiate participants and advisors do not pay a late fee but are encouraged to register before July 7.

DO I HAVE TO PAY TO ATTEND THE CONFERENCE?

Mortar Board’s National Treasury fully funds two nights’ double-occupancy lodging, meals for Saturday and Sunday and the program costs for members.

The registration fee for collegiate members is $350 each, which covers two nights’ double-occupancy lodging, meals for Saturday and Sunday and program costs. All costs for travel to and from the conference are paid by the chapter or the travelers themselves.

Alumni pay a registration fee as well.

HOW CAN I COMPLETE MY REGISTRATION PAYMENT?

The registration fee is $350 for collegiate participants, but this cost is only covered by the chapter if you are the official delegate. If you are your chapter’s official delegate and your chapter has paid the conference fee, you will enter the prepaid code provided by the National Office. If your chapter has not paid the conference fee or if you are not the official delegate, then you will be prompted to pay $350 when you completing your registration.

Registration fees are due at the time of registration. Fees for single rooms or additional nights in the hotel should be added to your cart at the time of registration. When registering for the conference through our online registration form, you will be prompted to pay to complete your transaction. Make sure you have selected all necessary registration fees and single room options in your shopping cart before you check out.

WHO PAYS MY TRAVEL COSTS?

Collegiate members and advisors should secure funding from their own resources or chapter treasuries.

Collegiate chapters should provide travel funding for their official delegate from their own treasuries and augment that with on-campus funding that they have secured to help support this leadership experience.

Alumni make their own travel plans and cover their costs.

HOW DO I HANDLE TRAVEL PLANS? DO I MAKE MY OWN PLANS?

Mortar Board does not cover the cost of travel to and from the conference, and your chapter should cover the cost of your travel if you cannot use your own resources. You will make your own travel arrangements. There are many resources you can employ to help secure funding for your travel. To find out more, check out the travel section.

WHAT ARE THE DATES?

You will want to arrive in Little Rock at least two hours before your first scheduled conference program to allow for sufficient travel and check-in time. If you are scheduled to attend an 8 a.m. program on Friday, you should plan to arrive Thursday evening (see list below). Be sure to check flight times far in advance to book your flight according to your conference schedule. The 2020 conference formally starts on Friday, August 7 at 2 p.m. and ends at 12:30 p.m. Sunday, August 9.

Advisors should plan to arrive in Little Rock by Thursday evening, as the first LEAD session will begin promptly at 8 a.m. on Friday.

Alumni should plan to arrive in Little Rock by Thursday evening, as the preconference workshop will begin promptly at 8 a.m. on Friday.

Collegiate members who have paid to attend the preconference workshop should plan to arrive in Little Rock by Thursday evening, as the program will begin promptly at 8 a.m. on Friday.

WHAT WILL I ACTUALLY DO AT THE CONFERENCE?

Network with hundreds collegiate and alumni members around the country

Attend educational sessions to introduce you to Mortar Board’s special chapter operational expectations

Observe the presentation of chapter awards throughout the conference

Meet national leaders, especially your section coordinator—the volunteer who manages the chapters near yours

Learn leadership tricks and tips to help you run your chapter, improve your own skills and boost your resume

Cast a vote for student representative to National Council

Take notes to brief your chapter when you return

Be introduced to your Chapter Action Plan and start planning the upcoming year of leadership

HOW SHOULD I PREPARE?

Secure your chapter president’s binder from the outgoing president and review it. The official delegate must bring this binder to the conference.

Familiarize yourself with Mortar Board as a national organization by browsing the website.

Read Mortar Board’s new member handbook.

Talk to former officers and your chapter advisors to learn about any issues, trends or challenges facing your chapter.

Talk to members who have been to conference in previous years.

Decide which break-out sessions you should attend to best prepare your chapter for success.

Read the Election Guide that describes the candidates running for student representative to National Council.

WHAT SHOULD I BRING?

All official delegates must bring their Chapter President’s Binder.

Government-issued photo ID

Credit card to use as a deposit for incidentals on your hotel room (If you have no incidentals, there will be no charge to your card)

Business casual attire for Saturday sessions and luncheon

Dressy clothing for the Candlelight Banquet on Saturday evening (cocktail attire/suit or jacket and slacks and tie)

College t-shirt or sweatshirt

Fitness apparel if you plan to work out.

HOW DO I CONTACT THE MORTAR BOARD NATIONAL OFFICE?

Beginning August 6 the Mortar Board National Office staff members will be on site at the conference. All general questions regarding the conference may be sent to mortarboard@mortarboard.org. This email address will also be checked periodically during the conference.

I CAN'T FIND AN ANSWER HERE...

Email the National Office at mortarboard@mortarboard.org or call the National Office at (614) 488-4094.